Executive Assistant (Casual / Remote)

Location: Remote (Canada preferred)
Hours: Approximately 5 hours per week (15-20 hours per month to start)
Compensation: Commensurate with experience

About the Role

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to help manage a diverse range of professional, academic, and community-based projects. The role involves supporting operations, communications, and coordination across several ongoing initiatives — all with a focus on integrity, purpose, and positive impact.

This is a casual, flexible position ideal for someone who enjoys variety, thrives in a dynamic environment, and takes pride in being more organized than the person they support!

Key Responsibilities

• Administrative Support: Manage calendars, appointments, and email correspondence with efficiency and tact.

• Project Coordination: Track deliverables, update task lists, and ensure nothing falls through the cracks.

• Research & Writing: Assist with research, documentation, proofreading, and summary preparation.

• Event & Travel Support: Coordinate logistics for meetings, speaking engagements, and (on rare occasions) accompany to conferences or events.

• Digital Support: Assist with light social media posting, website updates (e.g., Wix), and document formatting (Google Workspace, Canva, etc.).

• General Operations: Help streamline systems, maintain organized digital files, and support smooth day-to-day workflow.

Who You Are

• Extremely organized — you love structure, details, and helping things run seamlessly.

• A confident communicator with strong writing and interpersonal skills.

• Tech-savvy, adaptable, and able to manage multiple moving parts.

• Proactive and reliable — you anticipate needs and take initiative.

• Compassionate, professional, and comfortable working with sensitive or confidential information.

Preferred Experience

• 2+ years of administrative or executive support experience.

• Strong proficiency with Google Workspace (Docs, Sheets, Calendar, Drive).

• Familiarity with Canva, Wix, Notion, or similar tools is an asset.

• Experience supporting senior leaders, or entrepreneurs is ideal.

Values & Inclusion

As a woman-led business, we value empathy, inclusion, and empowerment. Preference will be given to applicants who identify as women and/or people with disabilities, and/or single mothers who who are passionate about creating accessible and inclusive workplaces.

Schedule

This is a casual, part-time contract role starting at approximately 5 hours per week (15-20 hours per month), with potential to grow as the role evolves. Hours are flexible and remote, with occasional in-person support for key events or conferences.

Note: The application does not guarantee a position.

In addition to submitting your resume below, please fill out this additional questionnaire.